Event Tech of the Week: PerfectTablePlan

Today, we’re talking about PerfectTablePlan


Company/Tool Name: PerfectTablePlan
Website: http://www.perfecttableplan.com
Facebook: www.facebook.com/PerfectTablePlan

What is the “problem” that your tool seeks to solve?

Creating seating plans for events. If you have tried to do it yourself you’ll know what a nightmare it is to do with sticky notes or Excel, especially if you have hundreds or thousands of guests.

What is the best audience for this tool? Corporate events? Social? Other? Large? Small?

Customers use PerfectTablePlan for events that range in size from small parties to 4000 guests. The types of events are equally varied including: weddings, bar mitzvahs, charity fundraisers, military events, fraternal societies, business dinners and state events. The bigger the event, the more of a ‘must have’ PerfectTablePlan becomes.

What does your tool help event planners do better?

Get the best possible seating arrangement in the least time. Seating arrangements are important. You are going to remember who you sat next to at an event, long after you have forgotten the decor or the food. Especially if they sit you next to the wrong people!

How is your tool different from/better than the competition?

PerfectTablePlan runs natively on your PC and/or Mac. This has a number of advantages:
-It is more responsive.
-Better printing of floor plans, seating charts and place cards.
-Your confidential guest data isn’t stored on third party servers.
-You aren’t vulnerable to third party servers or your Internet connection going down just before your event.
-When you buy a licence for PerfectTablePlan, it is a one-off payment, not a monthly subscription.Also we have been working on PerfectTablePlan continuously for 9 years now,  so it has a lot of depth and flexibility.

What is the single coolest feature of your product?

It’s hard to pick out a single feature. But we believe our automatic seat assignment algorithm is way ahead of anything else out there. It uses a ‘genetic’ algorithm to quickly find the best seating arrangement from the vast numbers of arrangements possible. We find that a combination of automatic seat assignment with some drag and drop fine tuning usually works really well.

The latest version of PerfectTablePlan can assign and report on multiple seatings in a single operation. For example you might have a business networking dinner where you are seating guests over 5 meals and you don’t want the same guests to sit together twice.PerfectTablePlan can generate all 5 seating plans at once. One of our customers told us that this new feature saved them 40 hours of planning on a single event!

Anything else we need to know?

There are 3 different editions ( Home, Advanced and Professional ) to suit a wide range of budgets and requirements. The Home edition starts at just $29.95 per user.

You can download a free trial from our website. You don’t even need to give us your email address.



This weekly series spotlights a new tech tool that is designed to help make planning events much more seamless. Whether it’s using event software to track every detail from start to finish or mobile apps that deliver content to attendees’ fingertips, these technologies allow planners to divert their stress to more critical issues like deciding which napkin color looks best.

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